Landmark Information Systems

• For U.S. Operations (Landmark Structures I LP)
  • Select the EHSNPJ (EHS Non Procore Project) project for legacy jobs which are not managed through Procore.
  • Select the EHSNPJ (EHS Non Procore Project) project for SERs performed at the Fort Worth or Wheaton office locations.
  • Select the FAB project for SERs performed at the Decatur, TX office location.
• For Canadian Operations (Landmark Structures Co, Landmark Municipal Services)
  • Select the EHSNPJ (EHS Non Procore Project) project for legacy jobs which are not managed through Procore.
  • Select the EHSNPJ (EHS Non Procore Project) project for SERs performed at the Burlington office location.
  • Select the SHOP project for SERs performed in the Burlington Shop facility.
    
    
    

• Assignee should be the person conducting the inspection. This may or may not be the person who created the Inspection record.
  
  
• Status field should be set to Open until an inspection has been completed.
  
  
• Due Date should be the inspection should be completed by.
  
  
• Inspection Date should be the date the inspection was performed.
  
  
• Location field should be set to the appropriate location.
  • For EHSNPJ, EHSCAN, and FAB projects, select the appropriate Job from the location list.
  • For all other projects, leave the location field blank.
    
    
• Private field may be used to restrict permissions to this Inspection. Marking an Inspection as Private will reduce the visibility of an Inspection although key stakeholders of Construction Operations, Field Operations, Project Management, Quality, Safety, and Management teams will retain access to this data.
  
  
• Description field will include a default value which may be edited as needed.
  
  

• Choose the green Pass item from the selection list to signify the item passed inspection.
  While not required by the system, it is a best practice to add comments and a photo to an inspection it to document and illustrate what was inspected and the state at the time of inspection. You are reporting the item has passed inspection. Prove it.
  
  
  
  
• Tap the Comments button to add detailed information about the inspection item.
  
  
• Tap the Photo button to add a photo to the inspection item illustrating the condition of the inspected item.
  
  

Deficiency

• Choose the red Deficiency item from the selection list to signify the item failed inspection. The system will automatically prompt you to create an Observation for any inspection items for which a deficiency response has been selected.
  
  
• Choose Safety Deficiency as the Observation Type when prompted.
  
  
• Fill out all fields on the required Observation form.
  • Title - This should be filled out automatically. Do not change.
    
    
  • Type - This should be filled out automatically. Do not change.
    
    
  • Status - This may be set to Initiated, Ready for Review, or Closed.
    • Initiated - This status should be used if you are documenting a problem which is in process of being corrected. 
    • Ready for Review - This status should only be used if you are acting on an Observation which was assigned to you by another person within PROCORE.
    • Closed - This status should be used if the problem has been corrected.
      
      
  • Assignee - The Observation should be assigned to yourself by default. You may also assign it to another person to take action.
    
    
  • Distribution Members - Other users who should be notified about this observation may be added here.
    
    
  • Due Date - This should be set to due date for the problem to be corrected.
    
    
  • Privacy - This should be set to off, with the slider in the left position and shaded grey.
    
    
  • Description - The details of the deficient inspection item, along with with details of how the problem was corrected should be entered here.
    
    
  • Camera / Attachments - Photos which illustrate both the deficient and corrected state should be attached.
    
    
    
    
• Tap the Save button in the upper right-hand corner of the window to save the Observation and return to the list of inspection items.
  
  
• No additional comments or photos are required for a deficient inspection item. All information should be captured as part of the Observation.
  Note: Inspection items which are deficient should not be changed from Deficiency to Pass after correcting the issue which cause the failure. It is important to capture the deficient item as a Deficiency, while also capturing the corrective actions in the details of the Observation.
  
  

• You may mark the inspection as complete by changing it's status to Closed.
  
  
• Tap on the Edit button in upper right hand corner of the inspection list window.
  
  
• Move the Status slider to the Closed position.
  
  
• Tap the Save button in the upper right hand corner of the inspection details window.
  
  

• Return the Project home screen and tap on the Observations tile. The list of all Observations on the Project will be displayed.
  
  
• Tap on the orange paper airplane (send) button in the top of the display. The send button will be grey if there are no Observations to send.
  
  
• You will be prompted to confirm you would like to send the Observations. Tap the Send button to confirm. The Assignee, Creator, and any users listed on the Distribution will receive an email alert. The ball-in-court will shift to the assignee and overdue notifications will trigger as needed.